The team also act as Secretariat to the IWPRB. The Secretariat facilitates the annual IWPRB consultation on teachers’ pay and conditions, and provides administrative support to members.

Where we obtain your information

We obtain personal information in different ways, including through:

• Direct contact – individuals may give us their personal information by corresponding with us by post, email or telephone or otherwise.
• Third parties or publicly available sources – we may receive personal information of individuals from third parties (from our consultees reporting on teacher pay and conditions).
• We may also receive information from publicly available sources and internally from our data team.

What personal information we collect

The type of personal data held for members the Independent Welsh Pay Review Body (IWPRB) can include:

• Name
• Home address
• workplace address
• email addresses
• telephone numbers
• Members' register of interests
• Pen picture
• Short biography
• Dietary requirements
• Accessibility requirements

As part of the annual consultation process we record the names and contact information of consultees, as well as their responses.

How we use your information

The personal data collected from members of IWPRB is used to facilitate meetings and meet corporate governance standards. We will need to share personal information such as name, dietary and accessibility needs when booking accommodation and catering for members.
The information gathered from consultees supports the IWRPB to carry out research and analysis of the responses, and keep in touch about the outcome of the consultation.

At the end of the consultation process, the IWRPB will publish reports explaining its findings and conclusions. The IWPRB won’t include any personally identifiable information in these reports, but may include illustrative quotes from consultation responses.

The Secretariat will only disclose your information to third parties for legitimate purposes about which you have been informed unless we are required to do otherwise for legal reasons.

The Secretariat will not pass any of your information to any other parties or use it for any other purpose without your consent.

Why our use of your personal data is lawful

The legal basis for this is article 6(1)(C) of the UK GDPR, which relates to processing necessary to comply with a legal obligation to which we are subject.

If the information you provide us in relation to your enquiry contains special category data, such as health, religious or ethnic information the legal basis we rely on to process it is article 9(2)(g) of the UK GDPR, which also relates to our public task and the safeguarding of your fundamental rights. And Schedule 1 part 2(6) of the DPA2018 which relates to statutory and government purposes.

We compile an annual report on teacher pay and conditions for the Welsh Government. Data is processed on the legal basis that it is necessary for a public task.

When we publish research or statistics we apply disclosure controls to make sure individuals can't be identified from the data.